An Exploratory Study into Automated Real-Time Categorisation of Engineering E-Mail

For large, spatially and temporally distributed engineering projects, e-mail is a central means for the discussion of engineering work and sharing of digital assets that define the product and its production process. The importance of communication and the value of its content for resolving issues post facto are universally accepted. More recently, the potential value of its content to predict events, issues and states a priori has been explored with some success. However, while in the former context (post facto) trends and patterns can be established through iteration and refinement over time, for prediction, heuristics need to be established in advance and closer to real-time analysis becomes necessary due to the critical and very often short timescales. It is this challenge of making predictions from the content of e-mail that is considered in this paper. In particular, the paper deals with engineering e-mail and the ability to automatically predict its purpose from its content rather than relying solely on the subject line. The work builds upon previous studies by the authors concerning the characterisation of the content of e-mail: what they are about, why they were sent and how the content is expressed. The paper summarises the previous work and looks at the potential of identifying the purpose of e-mail through the use of Naive Bayes and an adapted Latent Semantic Analysis approach. While the techniques have only been applied to an initial exploratory study of 98 e-mails, the results suggest the potential for automated real-time categorisation of engineering e-mails through achieving an accuracy of 66%. Such a capability would both support prioritisation of e-mail for engineers and macro level characterisation of project e-mail dynamics. The latter provides the opportunity for real-time analysis of an engineering projects status and correspondingly, modes of management intervention.